Vendor Details and Booth Reservation
9th Annual Holiday Boutique
Saturday, November 9, 2019
​9am-3pm
124 First St.
Monument, CO 80132

booth reservation

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Thank you for your interest as a Vendor for our 9th Annual Holiday Boutique at St. Peter Catholic School. The St. Peter Catholic School/Home & School Association (SPCS/H&SA) would love to have your participation in this great fundraising event. 
 
All profits will benefit the students, teachers and staff of St. Peter Catholic School.  We greatly appreciate your consideration, generosity & ongoing support.
 
THE BASICS:

• Vendors may check-in and set up on Friday, November 8, 2019 from 4:00 PM to 6:30 PM and Saturday, November 9, 2019 from 7:00 AM to 8:45 AM
• Booth layouts are clearly marked and predetermined with the legal requirements for fire lanes and the safety of our visitors in mind.  All booth spaces are a 6’ x 9’ rectangle.
• One 6' x 2.5’ table and two folding chairs are provided. You can bring in any additional display structures as long as it fits into your space. 
• An additional table, Double Booth, and Electrical Outlets are available upon request and carry additional fees.  (See the FEES WORKSHEET for pricing.)
• Booths are located in two areas:  The Gymnasium and the North Hallway/Entrance.  We’ve determined there is no particular advantage or disadvantage to either location.
• During the event, we promise to do our best to make sure your reasonable needs are met.  Volunteer staff will be available to assist you with any issues you may encounter.
• A concession stand is conveniently located in the gym for purchase of sandwiches, drinks, etc.  

UNLOADING/LOADING & PARKING:

• The closest door to your booth location may not necessarily be the Main Entrance door. Check-in first with the volunteers and they will direct you to the best door to access your booth.
• Vendors may briefly use the brick alleyway between the church and school for unloading/loading, but please KEEP TO THE RIGHT so that other vehicles can get around you.
• Vendor vehicles must be cleared from the event unloading areas by 8:45 AM on Saturday.
• Vendors can park for the day in the large North parking lot or in the neighborhood to the south.

BOOTH CONTENT:

• Multiple businesses may not “go in together” on a vendor space due to liability and space issues.  We require one vendor contract and one waiver per business.
• We respectfully ask our Home-based MLM vendors to focus on ONE Product Line ONLY to avoid confusion and conflicts with other MLM vendors.
• Vendors must sell actual products during the event.  Taking orders is permitted, but you also must have inventory on hand to sell.  There are some exceptions depending on the nature of the business (e.g. photography, fitness, etc.).
• Please do not infringe on your neighboring booth space or the traffic areas.   This includes tables, clothing racks or items for purchase.  We are very respectful of the local Fire Marshal’s requirements.
• We do try to limit how many of a certain “type” of vendor we can allow (jewelry, crochet, etc.)   We avoid placing similar vendors near each other, so it is important for us to know exactly what you’re selling as a courtesy to your neighboring booths.
• We cannot allow Baked Goods-type vendors as it directly competes with our own St. Nick’s Bake Shop.  However, we do encourage vendors who want to offer free samples of their products.

 
**ANY VENDORS USING POLITICAL, DEROGATORY OR INAPPROPRIATE NAMES OR IMAGES (EITHER SOLD OR DISPLAYED) AGAINST OUR CATHOLIC BELIEFS WILL KINDLY BE ASKED TO REMOVE SAID ITEMS**

BOOTH OPERATIONS:

• You are solely responsible for the staffing, operation, set-up and breakdown of your booth. All booths must begin breaking down immediately after the event ends.
• Vendors are expected to sell for the entire duration of the event.  If for any reason you need to leave prior to the closing time, please arrange for someone to staff the booth for you.
• Absolutely NO open-flame candles, wax-type warmer candles or EO diffusers of any kind.
• Please, no small children (except nursing infants) in your booth for the entire day.  This is for their safety, the safety of our visitors and for liability reasons.  SPCS/H&SA may request you and/or your children leave the event if children are not under direct supervision.
• Children may use the south Playground but MUST have DIRECT supervision by an adult or responsible older sibling or babysitter.    St. Peter’s is not liable for any injuries experienced on the playground.
• Wi-Fi access will be available and free to all vendors, but we are not responsible for Wi-Fi issues or failure for devices to connect.  Be sure to troubleshoot your own payment devices.
• All vendors are responsible for their own tax reporting and collecting.  VENDORS ARE RESPONSIBLE FOR ASSESSING APPROPRIATE TAXES APPLICABLE TO THE TOWN OF MONUMENT.  CURRENT TAX RATE WILL BE DETERMINED AT TIME OF EVENT. We cannot give any advice or information about tax reporting or collecting.  
• All vendors are responsible for cleaning their area of trash and debris.

 
CONFIRMATION OF BOOTH SPACE:

• ALL applications are ordered in a First Come, First Serve basis.

• Returning vendors are given priority invitations to apply, but are not guaranteed space unless all completed forms and payment are received. 
• ALL PAYMENTS MUST CLEAR PRIOR TO CONFIRMATION OF BOOTH.
• You should receive a CONFIRMATION EMAIL when you have been approved for a booth.  If you do not receive an email in a timely manner, please email us at HolidayBoutique@petertherock.org.
• We will likely operate a Waiting List and will select any “last minute” vendors by their application date and by nature of business. 
• Waiting List vendors will receive early notice in the following year, along with returning vendors.

 
FEE PAYMENT/CANCELLATIONS:

• There are three ways you can submit your application and payment:

                       1) Personally dropping it off at the School Office (not at the church)
                       2) Mailing it to the School Office.
                       3) Emailing the required THREE PAGES to HolidayBoutique@petertherock.org and making an Online Payment via  KRISTI PUT THE LINK IN HERE!

• Full payment must accompany the signed application forms.  Make checks payable to: SPCS/H&SA.
• We are again offering a $10 “Early Bird” discount if your completed application & payment is submitted on or before THURSDAY, SEPTEMBER 5, 2019 at 3:00 PM. 
• REFUND REQUESTS must be received NO LATER THAN 3:00 PM ON FRIDAY, OCTOBER 11, 2019.   Please provide both a written notice (email or postal mail), as well as a courtesy phone call to the Holiday Boutique Coordinators and/or the School office.
• In the event of Vendor Cancellation AFTER Friday, October 11th, 2019, the payment will be considered a donation to the school. 
• In the event of the POSTPONEMENT of the Holiday Boutique due to extreme inclement weather, the Holiday Boutique will be held on Saturday, November 16, 2019. 

 
**There are NO REFUNDS for “NO-SHOWS” if the event is still being held.**

Please complete the following application to reserve your space at the Holiday Boutique.

booth reservation